Privacy notice
As part of our compliance with the Australian Privacy Principles (APP) in Australia & Information Privacy Principles (IPP) Tigerlilly Recruitment PTY LTD (Australia) Pty Limited in Australia and New Zealand requests you read the following information regarding how we collect your personal and sensitive information (sensitive information relates to Australia only) and how we maintain, use, store and disclose your personal and sensitive information in connection with your possible or actual work placements and otherwise in connection with your interactions with Hays.
We may collect personal or sensitive information about you when
- You complete one of our registration forms or provide any information in connection with your application or otherwise
- We receive any reference about you
- We receive results of inquiries that we might make of your former employers, work colleagues, professional associations or registration body
- We receive the results of any competency or medical test or background checks including but not limited to work rights, credit and criminal record checks
- We receive any complaint or other information from or about you in the workplace
- We receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you were involved
- We collect information about you from public domain sources
Your personal and sensitive information may be used in connection with
- Your actual or possible work placement
- Career guidance or management
- Our assessment of your performance and prospects or any training needs
- Any test or assessment (including medical tests and assessments) that you might be required to undergo
- Informing you of possible work opportunities or other events such as training or information sessions or our direct marketing to you by mail/email/SMS
- Any workplace rehabilitation
- Our management and resolution of any complaint, inquiry or investigation in which you are involved
- Any insurance claim or proposal that requires disclosure of your personal or sensitive information
- Undertaking checks to verify your work rights status, criminal history and any other background checks, including credit checks for positions in New Zealand involving significant financial risk and otherwise as permitted by law
- For research, development, business systems and infrastructure testing and other business purposes to assist us in providing our services to you
Your personal and sensitive information may be disclosed to
- Potential and actual employers and clients of Tigerlilly Recruitment and trusted third parties, who may be based outside of Australia and New Zealand
- Tigerlilly Recruitment company employees and potential employers located in: Australia,
- Referees
- External providers used in providing our services to you - eg on-line inductions and training providers, background checking agencies - eg criminal record, work rights, and credit checking
- Third party outsourced IT, including cloud-based storage providers, and document storage providers where we have an appropriate processing agreement (or similar protections) in place providing us with specialised and efficient database management, development and storage who may be based in Europe
- Third parties used by our clients as part of their recruitment, administration, screening and selection processes
- Internal and external auditors of Tigerlilly Recruitment or our clients when we are required to share this data with them upon request in order to comply with our contractual or regulatory obligations
- Third parties who assist us by developing services and processes to optimise and improve the quality and efficiency of recruitment services
- Third party contractors/service providers, job boards, job platforms, job aggregators, software providers and cloud-based databases for the purposes of assisting us to provide you with our services, and/or to improve the services we offer you. Such service providers/contractors may be based outside of Australia and New Zealand.
- Our insurers
- A professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information
- A Workers Compensation body
- Any person with a lawful entitlement to obtain the information
- If Tigerlilly Recruitment merges with or is acquired by another business or company in the future, (or is in meaningful discussions about such a possibility) we may share your personal data with the (prospective) new owners of the business or company
For any disclosures outside of Australia or New Zealand as the case may be, we take reasonable steps to ensure that the recipients of such information do not breach the APP’s or IPP’s in relation to that information. We will take reasonable steps to ensure, for instance pursuant to a contractual agreement, that your personal information receives an adequate level of protection, for example your information will be stored on secure servers that are protected in controlled facilities. We have put in place appropriate procedures with the third parties we share your personal information with to ensure that (a) your personal information is treated by those third parties in a way that is consistent with and which respects the privacy laws of Australia or New Zealand as appropriate and (b) will only use your information for the purpose of providing services to Hays and will not use your information for any other purpose.
If you do not give us the information we seek
- We may be limited in our ability to locate suitable work for you; and
- We may be limited in our ability to place you in work
Additional information contained in our privacy policy
Our privacy policy which is located on the bottom of our website, www.tigerlillyrecruitment.com.au contains further information about the type of information we hold and how we manage your information, including how you can, subject to some exemptions, access personal and sensitive information about you that we hold and request that it be corrected. It also sets out how you can complain about any alleged breaches of the APP or IPP and how we will deal with any complaints.
Changes to our privacy notice
If at any time our privacy notice or privacy policy changes, the updated details will be available on the privacy policy on our website. Any information we hold about you will be governed by the most current version of the privacy policy.